Last Updated: 16 April 2025
MP HR Consultancy Limited (“we,” “us,” or “our”) is committed to protecting the privacy of personal data in accordance with the Personal Data (Privacy) Ordinance (PDPO, Cap. 486) of Hong Kong. This Privacy Policy explains how we collect, use, disclose, and protect personal data provided by Participating Companies and their employees (“you”) in connection with our staff benefits service (“Service”).
1.Personal Data We Collect
1.1 From Participating Companies:
Company details (e.g., name, registration number, address, contact information).
Employee data provided by you (e.g., names, employee IDs, contact details) to enable access to the Service.
1.2 From Employees:
Personal details (e.g., name, email, phone number) when registering for or using Vendor offers.
Transaction data (e.g., details of purchases or redemptions with Vendors).
1.3 Automatically Collected Data:
Usage data (e.g., IP address, browser type, pages visited) when accessing our platform.
Cookies or similar technologies to enhance user experience and analyze usage (see Section 6).
2.Purpose of Collection
We collect and process personal data for the following purposes:
- To register Participating Companies and their employees for the Service.
- To facilitate transactions between employees and Vendors.
- To communicate with you about the Service (e.g., updates, offers).
- To analyze and improve the Service.
- To comply with legal obligations under Hong Kong law.
3.Legal Basis for Processing
We process personal data:
With your consent (e.g., when you or your employees provide data for the Service).
To perform our obligations under these Terms.
To comply with legal requirements (e.g., tax or regulatory reporting).
For our legitimate interests (e.g., improving the Service, preventing fraud), provided such interests do not override your rights.
4.Disclosure of Personal Data
4.1 We may disclose personal data to:
Vendors, to facilitate transactions (e.g., verifying eligibility for discounts).
Service providers (e.g., IT or payment processors) who assist in operating the Service, bound by confidentiality obligations.
Regulatory authorities, courts, or other bodies as required by law.
4.2 We will not disclose personal data to third parties for marketing purposes without your prior consent.
5.Data Security
5.1 We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or disclosure, including encryption during transmission (e.g., SSL protocol).
5.2 Access to personal data is restricted to authorized personnel only.
5.3 Despite our efforts, no system is completely secure. You acknowledge the inherent risks of providing data online.
6.Cookies
6.1 Our platform uses cookies to collect anonymous usage data (e.g., number of visits, preferences). Cookies do not identify individuals unless combined with other data.
6.2 You may disable cookies via your browser settings, but this may affect your experience with the Service.
7.Data Retention
7.1 We retain personal data only for as long as necessary to fulfill the purposes outlined in this Policy or as required by law.
7.2 Employee data will be deleted within [e.g., 6 months] of a Participating Company’s termination from the Service, unless required for legal purposes.
8.Your Rights
Under the PDPO, you have the right to:
Request access to your personal data held by us.
Request correction of inaccurate data.
Object to certain uses of your data (e.g., direct marketing).
To exercise these rights, contact us at [insert contact details]. We will respond within 40 days, as required by the PDPO.
9.Third-Party Services
9.1 Our platform may link to Vendor websites or services. We are not responsible for their privacy practices.
9.2 You should review the privacy policies of Vendors before engaging with their services.
10.International Data Transfers
10.1 Personal data may be transferred outside Hong Kong (e.g., to Vendors or service providers). We ensure such transfers comply with PDPO requirements, including appropriate safeguards.
11.Amendments
11.1 We may update this Privacy Policy by posting the revised version on our website or notifying you directly.
11.2 Continued use of the Service after amendments constitutes acceptance of the updated Policy.
12.Contact Information and Complaints
For questions, requests, or complaints, contact our Data Protection Officer at:
MP HR Consultancy Limited
Rm 510, Wayson Commercial Building, 28 Connaught Road West, Hong Kong
[email protected]
If you believe we have not addressed your concerns, you may lodge a complaint with the Office of the Privacy Commissioner for Personal Data (PCPD) at www.pcpd.org.hk.
